Loading...Trello is a general-purpose Kanban tool: boards, lists, and cards, with automation and integrations layered on through Butler and Power-Ups. VA To-Do is a task manager built specifically for virtual assistants: client projects, recurring admin work, collaboration, and your career materials in one workspace.
The honest one-line difference: Trello is simpler and more universal; VA To-Do does more of a VA's actual job out of the box. Both have free plans, so trying each costs nothing but time.
What each tool includes for a working virtual assistant.
| Feature | VA To-Do | Trello |
|---|---|---|
| Built for virtual assistants | Yes, designed around VA client work | No, general purpose |
| Free plan | Yes: 3 projects, 50 active tasks, 1 collaborator | Yes: up to 10 boards per workspace |
| Price for one person | $10/month flat for Pro, not per user | Standard is about $5 per user per month billed annually |
| Kanban board | Yes, on every plan | Yes, the core of the product |
| Calendar view | Yes, on Pro, with drag to reschedule | Premium tier, about $10 per user per month |
| Recurring tasks | Yes, on every plan, including custom schedules | Via card repeats or Butler automation |
| Time tracking | Yes, on Agency: team timesheets and billable hours | Via third-party Power-Ups |
| Client management | Yes, on Agency: client records with projects under them | No client concept; a board per client is the workaround |
| Career and portfolio tools | Career Vault on every plan; publishable Career Profile on Pro | No |
| Google Calendar sync | Yes, on Pro and above | Via Power-Ups or the Premium calendar |
Reviewed August 2026. Trello pricing and features are approximate, change over time, and should be confirmed on their site.
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